ClearOps for healthcare & clinics
Less reception load, fewer no-shows: a bespoke system for clinics and practices
Private clinics, dental practices, physio and aesthetics lose money and reception sanity to no-shows, phone-tag bookings and manual recalls. We build systems that handle scheduling, reminders and intake quietly in the background. The routine front-desk load is taken care of, so your clinicians and reception can focus on patients.
Where the time goes in healthcare & clinics
- No-shows and last-minute cancellations leaving expensive clinical time empty
- Reception spending the day on the phone booking and rearranging appointments
- Chasing patients to complete intake, consent and medical-history forms before they arrive
- Recalls for check-ups and reviews slipping because they're tracked manually
- Collecting deposits and payments and reconciling them against appointments by hand
- Re-keying patient details between the booking system, records and accounts
What your system does for you
Booking and reminders
Let patients self-book the right appointment type and send automatic SMS and email reminders with easy reschedule links, so empty chairs and phone-tag both drop.
Digital intake and consent
Send intake, medical-history and consent forms automatically before the visit, with the data flowing into your records so patients arrive ready to be seen.
Recall management
Track who's due for a check-up or review and send timely, personalised recalls, bringing patients back on schedule without manual list-trawling.
Deposits and payment reconciliation
Take deposits at booking and match payments to appointments automatically, cutting both no-shows and the end-of-day reconciliation headache.
The systems we connect
How we work with you
Most firms don't want another big software project to manage, so we don't sell you one. We start with a quick Ops & AI Audit, then put you on the ClearOps Plan, one simple monthly plan where we build, run and keep improving your bespoke system for you. You rent the working outcome and we keep the lights on. Big-firm consultancy at a small-business price.
No per-feature stacking. Adding to your system doesn't add fees. Small additions are covered by your plan's monthly capacity, and you only step up a tier when you genuinely outgrow it (Lite, then Core, then Partner). The more your system does, the better the value gets.
Prefer to own the build outright? We do the occasional one-off Own-it Build (from £6,000), but for most firms a Plan is cheaper to start, faster to value and someone else's problem to keep running.
See what admin is costing your healthcare & clinics firm
Book a free 20-minute Ops Teardown, or start with a £1,200 Ops & AI Audit. Then we build it and run it for you on a ClearOps Plan from £450/mo. Use the calculator first to see the prize.
Questions
Is patient data handled safely?
Yes. We keep clinical data inside your practice system, use UK/EU-hosted encrypted connections, and can work to your information-governance and GDPR requirements, documenting it for your records.
Will patients still be able to speak to a person?
Always. Automation handles the routine booking, reminders and forms so reception has more time for the patients who need a human, not less.
Do you handle clinical decisions?
No, and we wouldn't. We only touch the administrative layer: scheduling, reminders, forms and payments. Anything clinical stays entirely with your practitioners.