ClearOps for recruitment agencies
More placements, less admin: a bespoke system for recruitment agencies
Consultants should be on the phone making placements, not formatting CVs, screening inboxes or chasing compliance docs. We build systems that take the repetitive recruitment admin off their desks. The high-volume screening and paperwork is handled for you, so your billers stay focused on candidates and clients.
Where the time goes in recruitment agencies
- Manually screening hundreds of CVs against a job spec to find the handful worth a call
- Reformatting candidate CVs into your agency template before sending to clients
- Chasing right-to-work documents, references and compliance paperwork before a placement can start
- Keeping your CRM clean: duplicate candidates, stale records and missing contact details
- Posting the same role across job boards and your website one by one
- Re-keying placement details into payroll and invoicing once a candidate starts
What your system does for you
First-pass CV screening
AI ranks incoming applications against the job spec and surfaces the strongest matches with a short rationale, so consultants start their day with a shortlist, not an inbox.
One-click CV formatting
Drop in a candidate CV and get it back in your branded agency template with contact details stripped, ready to send, in seconds rather than minutes.
Compliance chasing
Automatically request and track right-to-work, references and onboarding docs, escalating when items are outstanding so no placement is held up by missing paperwork.
Multi-board job posting
Write a role once and push it to your website, LinkedIn and the job boards together, keeping applications flowing back into one place in the CRM.
The systems we connect
How we work with you
Most firms don't want another big software project to manage, so we don't sell you one. We start with a quick Ops & AI Audit, then put you on the ClearOps Plan, one simple monthly plan where we build, run and keep improving your bespoke system for you. You rent the working outcome and we keep the lights on. Big-firm consultancy at a small-business price.
No per-feature stacking. Adding to your system doesn't add fees. Small additions are covered by your plan's monthly capacity, and you only step up a tier when you genuinely outgrow it (Lite, then Core, then Partner). The more your system does, the better the value gets.
Prefer to own the build outright? We do the occasional one-off Own-it Build (from £6,000), but for most firms a Plan is cheaper to start, faster to value and someone else's problem to keep running.
See what admin is costing your recruitment agencies firm
Book a free 20-minute Ops Teardown, or start with a £1,200 Ops & AI Audit. Then we build it and run it for you on a ClearOps Plan from £450/mo. Use the calculator first to see the prize.
Questions
Can the screening understand niche or technical roles?
Yes, we tune it to your sectors and the specifics that matter for each role. It's there to do the first pass and save reading time, not to make the final hiring call. Your consultants always have the last word.
We live in Bullhorn. Will this work with it?
Yes. Bullhorn, Vincere, JobAdder and the other major recruitment CRMs all connect cleanly. We build the automation around your existing system rather than asking you to migrate.
Is candidate data handled compliantly?
Yes. We keep candidate data inside your CRM where possible and use UK/EU-hosted, encrypted processing. We can align retention and consent handling to your GDPR policies.