ClearOps for property & lettings
More managed properties, less manual admin: a bespoke system for property and lettings
Lettings and estate agents run on fast follow-up and constant compliance, both of which eat the working day. We build systems that handle enquiries, referencing, certificates and maintenance coordination in the background. Leads are kept warm and compliance kept on track, so your team manages a bigger portfolio without burning out.
Where the time goes in property & lettings
- Responding to portal enquiries fast enough before the lead goes cold
- Coordinating viewings between applicants, vendors, tenants and negotiators
- Chasing referencing, right-to-rent checks and signed tenancy paperwork
- Tracking gas safety, EICR, EPC and other certificate expiries across a whole portfolio
- Logging maintenance issues and coordinating contractors and landlord approvals
- Re-keying property and tenancy data between the CRM, portals and accounts
What your system does for you
Instant enquiry response
Reply to portal and website enquiries within seconds, qualify the applicant and offer viewing slots automatically, so you're first to the lead while it's hot.
Viewing coordination
Match applicant availability to negotiator diaries, book viewings and send reminders, cutting the endless back-and-forth and the wasted no-show trips.
Referencing and onboarding
Kick off referencing, right-to-rent and tenancy paperwork automatically once an offer is agreed, chasing each step so move-ins aren't held up.
Compliance certificate tracking
Monitor gas, EICR and EPC expiry dates across the portfolio and trigger renewals in good time, keeping every property compliant without a manual spreadsheet.
The systems we connect
How we work with you
Most firms don't want another big software project to manage, so we don't sell you one. We start with a quick Ops & AI Audit, then put you on the ClearOps Plan, one simple monthly plan where we build, run and keep improving your bespoke system for you. You rent the working outcome and we keep the lights on. Big-firm consultancy at a small-business price.
No per-feature stacking. Adding to your system doesn't add fees. Small additions are covered by your plan's monthly capacity, and you only step up a tier when you genuinely outgrow it (Lite, then Core, then Partner). The more your system does, the better the value gets.
Prefer to own the build outright? We do the occasional one-off Own-it Build (from £6,000), but for most firms a Plan is cheaper to start, faster to value and someone else's problem to keep running.
See what admin is costing your property & lettings firm
Book a free 20-minute Ops Teardown, or start with a £1,200 Ops & AI Audit. Then we build it and run it for you on a ClearOps Plan from £450/mo. Use the calculator first to see the prize.
Questions
Speed-to-lead is everything for us. Can this really respond instantly?
Yes, that's one of the biggest wins. Enquiries get an immediate, qualified response day or night, so you stop losing applicants to whoever replied first.
Does it work with Reapit or Alto?
Yes. We build around the major agency CRMs and portal feeds, so the automation slots into how your team already works rather than replacing it.
Can it really keep our compliance straight?
It tracks certificate expiries and prompts renewals automatically, so nothing lapses unnoticed. It's a safety net for your team, not a replacement for their judgement.